Job Details

Are you a highly organized Project Administrator who thrives in a fast-paced environment? We are looking for a dynamic Project Management Administrator (PMA) to support a complex, high-visibility portfolio within a structured, mature PMO environment.

In this role, you won’t just be taking minutes—you will be the backbone of the portfolio, ensuring strict governance compliance, managing robust financial processes, and keeping multiple moving parts aligned. If you have a sharp eye for financial data, love structured frameworks, and possess top-tier stakeholder management skills, this is the perfect challenge for you.

Key Performance Areas (kpas)

• Governance & Reporting: Drive and ensure full project lifecycle compliance across the portfolio, ensuring accurate and timely reporting.

• Financial Administration: Take ownership of the portfolio’s financial health, including tracking budgets, managing accruals, handling invoicing, and overseeing PO processes.

• Project Coordination: Seamlessly coordinate project plans, facilitate key meetings, capture precise minutes, and track risks, assumptions, issues, and dependencies (RAID logs).

• Tooling & Optimization: Maintain, update, and optimize data integrity across key PMO tools (PPO, SharePoint, Jira), continually driving process improvements.

• Stakeholder Engagement: Act as a central point of contact, ensuring high responsiveness and building strong collaborative relationships across various teams and leadership.

Qualification and Experience

• Experience: 3 to 4 years of proven experience as a PMA or Project Administrator, ideally within an IT or large-scale corporate environment.

• Financial Acumen: Strong, hands-on exposure to project financial administration (budgets, POs, invoicing, and accruals is a non-negotiable).

• Governance Mastery: Solid understanding of structured PMO governance frameworks and compliance.

• Tech-Savvy: High proficiency in PPO (Project Portfolio Office), Jira, Confluence, SharePoint, and MS Teams.

• Soft Skills: Exceptional coordination skills, high emotional intelligence (EQ), and the ability to engage confidently with senior stakeholders in a high-pressure environment.